Article I: Name
The name of the organization
shall be the Cardinal Chapter of the National Residence Hall Honorary at St.
John Fisher College.
Article
II: Purpose
The purpose of this organization
shall be to provide recognition for those students living in the Residence Halls
who have shown outstanding service and who have provided leadership in the
advancement of residential living and the St. John Fisher College Community.
Article III: Membership
Section 1:
Qualifications
a. Shall have lived in
the Residence halls for at least one semester prior to the
semester of selection.
b. Shall be in good judicial standing (cannot be on probation) with the
college and shall have a minimum of a 2.5 GPA.
c. A unanimous decision of the Selection Committee may be subbed for the
GPA requirement.
d. Shall have demonstrated outstanding service and leadership in the
Residence Halls of St. John Fisher College.
Section
2: Classification of Members
The organization
shall consist of four types of members; Active, Inactive, Alumni, and Honorary
a. Active members shall be defined as undergraduate level students
currently living in the Residence Halls at St. John Fisher College and who
maintain good academic and judicial standing. They shall be the only members
with voting privileges
i. Active members cannot miss more than two unexcused meetings in a
row or three meetings in a semester.
ii. Active member must write a minimum of two (2) “Of the Month’s”
(OTM’s) per semester or petition to fulfill the requirement in another manner.
iii. If a member cannot make meetings due to another time
commitment, they may petition the NRHH Executive Board for conditional activity
within one week for the entire semester or within twenty-four (24) hours for one
meeting, on the provision that they will then contribute to the Chapter in a way
that the member and the Executive Board deems appropriate.
iv. Should a member fail to meet these requirements, they shall be
deemed an Inactive member of the Cardinal Chapter of NRHH and shall lose all
voting privileges until such time as they can regain their active status.
v. If a meeting is missed, whether it is excused or unexcused you
must read the minutes and reply to the President.
b. Inactive members shall be defined as undergraduate level students
currently living in the Residence Halls at St. John Fisher College and who are
in either bad academic or judicial standing with the college, or who fail to
meet the requirements of active membership. They shall have no voting rights.
i. Activity can be regained by writing two OTM’s or create and
implement a recognition project in the month in which the member is attempting
to regain activity.
ii. If a member becomes inactive due to academic or disciplinary
probation they become inactive until the end of the probation.
c. Alumni Membership shall be held by former active members who have
left St. John Fisher College residence. They may remain active in the
organization, but shall have no voting privileges.
d. Honorary Membership is offered to individuals who have shown
outstanding leadership and devotion for Residential living and the St. John
Fisher College community. Honorary members shall have no voting privileges.
Article
IV: Non-Campus Affiliation
This Honorary is a college
affiliate of the National Residence Hall Honorary. In order to remain a member
of the National Residence Hall Honorary this Chapter must follow the rules and
by-laws of the National Residence Hall Honorary Constitution.
Article V: Amendments to the Constitution and Bylaws
Amendments must be submitted to
the Executive Board in writing one week prior to voting by Active members.
Amendments to this constitution must be passed with a 2/3-majority vote of
Active membership. By-laws may be enacted with a 2/3 majority vote of
membership whenever appropriate.
Article VI: Ratification
This Constitution shall become
effective when a 2/3 majority vote of Active members is received; furthermore,
upon ratification, this constitution shall supersede any previous Constitution
ruling this organization.
Article VII: Officers
The elected officers of this
organization shall be the President, Vice President for Recognition, Vice
President for Selection and Induction, and Secretary/Treasurer, and shall be
referred to as the Executive Board.
Article VIII: Advisor
The Director of Residential Life
shall appoint this organization’s Advisor at the beginning of each fall
semester.
Article
IX: Nondiscrimination Clause
The National Residence Hall
Honorary shall not discriminate on the basis of race, creed, national origin,
ancestry, gender, religion, physical disabilities, or sexual orientation in the
selection of its members or in its programs.
Article
X: University Records
The Honorary shall maintain a
list of current officers, their addresses, the names of appointed advisors and
the most recently amended constitution and provide the NRHH National Office and
the Advisor with this information.
The By-laws
Article I: Meetings
Section 1: Regular
meetings shall be set by the Executive Board at the beginning of each semester.
Section 2: Additional meetings shall be called by the President as
necessary.
Article II: Duties of Officers
Section 1: The President
shall:
a. Preside over all Chapter meetings.
b. Preside over all Executive Board Meetings.
c. Preside over all “Of The Month” selections.
d. Create special committees, as needed.
e. Insure accessibility for all members of the organization.
f. Act as the official spokesperson for the organization.
g. Maintain communication with the NEACURH NRHH RAD.
h. Maintain communication with the NRHH National Office.
i. Maintain communication over both the Regional and National NRHH List
serve.
j. Assist with yearly affiliation process.
Section 2: The Vice President for Recognition shall:
a. Be responsible for coordinating all recognition projects.
b. Shall facilitate any programming events.
c. Act as parliamentarian at called
meetings.
d. Attend all Executive Board and
Chapter meetings.
Section 3: The Vice President for Selection and Induction shall:
a. Be responsible for forming a selection committee comprised of active
chapter members.
b. Be responsible for soliciting suggestions for membership candidates.
c. Send out membership applications.
d. Receive and prepare applications for members to vote on.
e. Send out letters notifying candidates of membership status.
f. Facilitate the overall selection and induction process.
g. Plan and organize the induction Banquet each spring semester.
h. Attend all Executive Board and Chapter meetings.
Section 4: The Secretary shall:
a. Take minutes of all Chapter and Executive Board meetings.
b. Have presentable copies of minutes available by the next meetings or
available electronically
c. Maintain all records and the history of the Chapter.
d. Attend all Executive Board and Chapter
meetings.
Section 5: The Treasurer shall:
a. Formulate and revise a budget with the President as necessary.
b. Manage all financial transactions for the organization.
c. Attend all Executive Board and Chapter meetings.
Article III: Election
Code
Section 1: Requirements
for Candidacy
a. All candidates must be an Active member for the semester prior to
which they
will hold office.
b. All candidates must be an Active member for the year in which they
intend to
hold office
Section 2: Election Procedure
a. Elections shall be held each spring before the selection of new
members.
b. Nominations will be opened a week before elections and will remain
open until
the week of elections.
c. In the event of a vacancy, nominations will be opened in the
following full
Chapter meeting.
d. The day of elections, each candidate will receive five (5) minutes in
which to
speak to the Chapter.
e. A three (3) minute question and answer period will follow each
candidate’s
speech.
f. Officers shall be elected by a simple majority vote of the Active
members
present.
g. Each officer shall be elected for a one-year term.
h. Officers shall take office immediately after induction.
Section 3: Officer Oath
a. The Officer Oath is as follows:
“I, (state your name), pledge to uphold and honor all the principles, values,
and beliefs, of the Cardinal Chapter of the National Residence Hall Honorary at
St. John Fisher College. I solemnly swear, as an Executive Officer, to serve
the Cardinal Chapter to the best of my ability, to serve and protect all the
guidelines and status of the Constitution, the NRHH National Office, and NACURH,
as well as the well being of the Chapter.”
Article
IV: Removal of Officers
Section 1:
In the event that an officer is not performing their designated duties or
they do not meet all the requirements in
the constitution, they may be removed
from office.
Section 2: Removal Procedures
a. In the event that an Officer leaves office, the floor shall be opened
for
nominations and an election shall be
held to finish that office’s term.
b. This election shall commence the meeting following the office’s
vacancy.
c. The election shall be governed by the Election Code stated in Article
III.
d. In the event that no one wants to fill the position, the President
shall appoint
an active member with voting rights
to finish that office’s term.
e. Approval of this appointment shall be made by the membership with a
2/3
majority vote of the members present.
Article V: Vacancy of Office
Section 1: Line of Succession:
a. The line of succession shall be determined at the beginning of each
year by the
executive board or as listed in the
Constitution
b. The line of succession can be
changed at anytime during the year by a
unanimous vote of the executive
board.
c. Should the office of President become vacant the next
officer in the
predetermined line succession shall
assume the office of President until an
election can occur.
Section 2: Presidential Appointments
a. In the event that an Officer leaves office, the floor shall be opened
for
nominations and an election shall be
held to finish that office’s term.
b. This election shall commence the meeting following the office’s
vacancy.
c. The election shall be governed by the Election Code stated in Article
III.
d. In the event that no one wants to fill the position, the President
shall appoint
an active member with voting rights
to finish that office’s term.
e. Approval of this appointment shall be made by the membership with 2/3
majority vote of the Members present.
Article
VI: Duties of Advisor
Section 1: The Advisor shall:
a. Act as a liaison to the Director of Residential Life and the Resident
Student
Association (RSA).
b. Attend all meetings, either of the Chapter as a whole or of the
Executive Board.
Article VII: Voting
Section 1: Executive Board
a. Each officer, excluding the President, shall receive one vote in each
voting
matter.
b. The Advisor shall not vote.
c. The President shall only vote to break a tie or during the selection
process.
Section 2: Chapter Members
a. Each Active member shall receive one vote in each voting matter.
b. Inactive, Alumni, and Honorary members do not vote.
Section 3: Voting Procedure
a. All votes shall be a simple majority of the Active members present
unless
otherwise specified by the Executive
Board.
b. Tie Breaking Procedure:
i. In the event of a tie, a 5 minute discussion/question and
answer period
will occur, and ballots will be recast.
ii. In the event of a second tie, the President shall break the
tie.
Article
VIII: Selection and Induction
Section 1: Nominee
Requirements
a. Nominees must currently reside on campus.
b. Nominee must have resided in the Residence halls for at least one (1)
semester
prior to the semester of selection.
c. Shall be in good standing with the college and shall have a minimum
of a 2.5
GPA.
i. A unanimous decision of the Selection Committee may be
substituted for
the GPA requirement.
d. Shall have demonstrated outstanding service and leadership in the
Residence
Halls of St. John Fisher College.
e. Nomination must be given to the Vice President of Selection and
Induction by
the deadline set for the Spring
semester.
f. All NRHH members, students of the college, Faculty, and Staff can
make
nominations.
Section 2: Voting Procedure
a. Selection shall be by blind ballot, in which the names and all identity
features of
a nominee have been removed.
b. Nominees must receive 2/3 majority vote of those Active members present to be
inducted.
c. Vice President of Selection shall not have a vote.
Section 3: Induction Oath
a. The Induction Oath is as follows:
“I, (state your name), agree to uphold and honor all the principles, values, and
beliefs of
the Cardinal Chapter of the National Residence Hall Honorary at St. John Fisher
College.
I promise to continue the tradition of recognition and service to others. In my
efforts to
serve this chapter, I will uphold the NRHH constitution to the best of my
abilities.”
Article
IX: Affiliations
Section 1: A representative
shall:
a. Be sent to the Resident Student Association General Council Meetings.
b. Serve as a voting member of the RSA.
c. Be a current member of the Cardinal Chapter of the National Residence
Hall Honorary.
d. Be selected prior to the first General Council meeting by the NRHH
Chapter and shall serve as
the representative for the remainder
of the year. If the individual is unable to serve as
representative or leaves the
position, a new representative must be selected prior to the next
General Council meeting.
e. Be present at all General Council meetings. If the representative is
unable to attend, a
responsible substitute from the
Cardinal Chapter must attend the meeting.
f. Be responsible for communication between RSA and the Cardinal Chapter
of the NRHH.
g. Be responsible for representing the concerns of the Resident students
of St. John Fisher College
and the concerns of the Cardinal
Chapter of the NRHH.
h. Be responsible for attending functions sponsored by RSA.
i. Make a weekly report to the General Council.
Section 2: Representation
a. A member of the NRHH Executive Board cannot hold the office of
President or Treasurer of RSA.
Section 3: Monetary Issues
a. Failure to perform duties will result in suspension of all RSA money
to the Cardinal Chapter of
the NRHH until such time that an RSA
approved service project has been completed by the
Chapter. The service project will be
chosen, organized and completed by the Chapter. After
completion of the service project,
money will become unblocked.
b. The NRHH will be responsible for sending its conference delegates out
of its budget, RSA may
help financially, but is in no way
required too.
Article
X: Chapter Pin-Awarding Procedures
Section 1:
The requirement for the “Diamond” pin is membership induction into the Cardinal
Chapter of the National Residence
Hall Honorary.
Section 2: The requirement for the white “Leadership” pin is a
prominent display of leadership ability
at St. John Fisher College (as
assessed by the current NRHH Executive Board) or placement on the
NRHH Executive Board.
Section 3: The requirements for the eight (8) “Bronze” pins are at
the discretion of the NRHH and
RSA Presidents. These pins are to
recognize individuals who have demonstrated outstanding
service to RSA, NRHH, NEACURH, and
NACURH.